TERMS AND CONDITIONS OF CONFERENCE BOOKINGS 1. Conditions Applicable These conditions shall apply to all contracts for the provision of hotel and conference services (“the services”) by Extramini Limited whose registered office is The Hutts, Grewelthorpe, Ripon, North Yorkshire, HG4 3DA (the Company) operating from The Golden Tulip, Waters Reach, Trafford Park, Manchester, M17 1WS (“the Hotel”) to the person named overleaf as the client (“the Client”) to the exclusion of all terms & conditions (whether implied or express) including any terms and conditions which the client may purport to apply under any purchase order confirmation of order or similar document 2. Any variation to these conditions (including any special terms & conditions agreed between the parties) shall be inapplicable unless agreed in writing by a duly authorised representative of the company 3. A contract under which the company shall supply services to the client shall only come into existence once the company has received and accepted the clients order which, if a quotation has been issued, must be within any time specified in it and accompanied by any specified deposit and until acceptance the company shall be under no obligation to the client. 4. Price and Payment The price of the services shall be the price set out on the booking form. Unless otherwise stated to the contrary, the price is exclusive if VAT which shall be due at the rate ruling on the date of the company’s invoice, or date of payment if no invoice is issued. Payment of the price and VAT shall be paid by cash, cheque (with guarantee card) or by credit card recognised by the company on departure. Credit facilities are available and applications should be made to the company at least one month prior to the date of arrival, and payment incurred against these credit facilities are payable within 14 days of the invoice 5. If credit facilities are offered and full payment is not made on the due date then interest shall thereafter be payable on the outstanding balance at the rate of two per cent each month above the Clydesdale Bank minimum lending rate from time to time in force compounded monthly until payment 6. The client shall not be entitled to withhold payment of any invoice by reason of any right of set off or any claim or dispute with the company whether relating to the quality of service or otherwise 7. Any advance payment made by the client at the company’s request shall be held by the company as a deposit not a part payment 8. The company shall have the right to suspend performance of its obligations under this contract if it reasonably believes that the client will not make payment in accordance with this contract 9. Names of Delegates At least 2 weeks prior to the commencement of the conference the client shall submit names of delegates to the company, and if possible also send at the same time a program showing timings of meals, tea, coffee breaks and any other information requested by the company 10. Cancellations Any booking will be subject to the following cancellation charges and cancellations will only be accepted when received in writing at the Hotel property addressed to “Conference Manager” 1 month or more from the date of arrival 50% of the total value of the cancelled booking plus VAT Between 3 weeks and 1 month from the date of arrival 60% of the total value of the cancelled booking plus VAT Between 2 and 3 weeks from the date of arrival 70% of the total value of the cancelled booking plus VAT Between 1 and 2 weeks from the date of arrival 80% of the total value of the cancelled booking plus VAT Less than 1 week from the date of arrival 100% of the total value of the cancelled booking plus VAT 11. Non-Arrivals Bedrooms reserved in conjunction with a conference or function which are cancelled or not taken up are subject to section 10 charges being paid to the company by the client 12. Damage The client booking the group will be held responsible for any damage on the full indemnity basis to property caused by guests attending a conference or function, including damage which the company reasonably believes has been caused by a guests attending such conference or function 13. Rights Reserved On any reduction of numbers the company reserves the right to relocate the event to a room to suit numbers confirmed 14. The company reserves the right to alter the tariff without prior notice to take account of the increased costs 15. Force Majeure The company shall not be liable for any default due to any act of God, war, strike, lock-out, industrial action, fire, flood, drought, storm or other circumstances beyond the reasonable control of the company 16. Limitation of Company’s liability In the event of any breach of this contract by the company the remedies of the client shall be limited to damages for that breach. Under no circumstances shall the liability exceed the price of the services provided 17. All warranties and conditions whether implied by statute or otherwise are excluded from this contract provided that nothing in this contract shall restrict or exclude liability for death or personal injury caused by negligence of the company or affect any statutory rights of a client dealing as a consumer 18. If (a) the client fails to make payment for the services in accordance with this contract or commits any breach of this contract or (b) distress or execution shall be levied upon any of the clients goods or (c) the client offers to make any arrangements with its creditors or if any petition in bankruptcy is presented or in the opinion of the company the client is unable to pay its debts as they fall due or (d) being a limited company any resolution or petition to wind up the client (other than for the purpose of amalgamation or reconstruction without insolvency) shall be passed or presented or (e) a receiver or administrative received or manager shall be appointed over the whole or any part of the clients business or assets or (f) any petition for the appointment of any administrator is presented against the client or of the client shall suffer any analogous proceeding under foreign law 19. General This contract is subject to the Law of England and Wales 20. Where the client is more than one person any obligation on the part of the client shall be joint and several.