Conference Booking Form Thank you for your reservation and we are pleased to confirm that we have provisionally booked the following please check/fill in your timings and fax back to us on 01564 732680 by :- Event Name: Booking Made by: Phone Number: Fax Number: Email: Event Details Date: Number of People: Room Set Up: please tick Boardroom U shape Theatre Cabaret Delegate Rate: Arrival Time: Departure Time: Coffee/Tea Time: Coffee/Tea and biscuits Time: Working buffet lunch Time: Coffee/Tea and homemade cake Time: Mineral Water @ £2.95/Bottle Still – Qty: Sparkling – Qty: Bacon or sausage baps @ £4.00 Time: Audio Visual: Flip chart @ £12.50 Screen @ £12.50 Account Details: Pay on departure Accommodation requirements Date No of rooms Single occ @£80.85 Double occ @£93.62 All prices above are exclusive of VAT Please be aware that your contract is based on the details above. Any changes to the numbers must be made in writing. Up to 48 hours in advance of your event, you may reduce the numbers by up to 10% of the total originally booked, without penalty. Over and above a 10% reduction, or in the unfortunate event that you have to postpone or delay the services of The Forest, cancellation charges may be payable if the facilities are not resold at the same value. Total cancellation will incur if a new arrangement is not made or if a replacement contract cannot be secured and charges will be levied as follows: - Period of Notice Charge a. Less than 2 weeks 100% charge b. 2 to 4 weeks 50% charge c. 4 to 8 weeks 25% charge In order to confirm your booking, please sign and return this conference booking form by return. Signature Name: Date: We look forward to welcoming you to The Forest Hotel and to help you plan your journey, directions can be downloaded from our website The Forest Hotel Station Approach, Dorridge, West Midlands B93 8JA ? 01564 772 120 ? 01564 732 680 ? info@forest-hotel.com