Meetings & Conferences terms of trade 1. Where credit facilities are not available, deposits and/or full pre-payment will be required. 2. All accounts are payable upon presentation. All credit accounts are payable within seven days. 3. All accounts, on which a query is not raised within seven days of presentation, shall be deemed to have been approved as presented 4. We reserve the right to charge interest at a rate of 2% for each 28 day period or part thereof that the account remains unpaid, calculated from the date of account until payment is full is received 5. All deposit payments are non refundable unless we are able to relet the suite concerned. Refunded deposits are subject to an administration fee. 6. For cancellations of smaller meetings (15-25 delegates) made between 20 and 12 weeks before the meeting/event, a charge of 40% of the estimated total in respect of room hire and pre booked food and beverages will be made. 75%* for all cancellations between 12 and 2 weeks and 90%** for all cancellations made less than 2 weeks before the date of meeting/event * If the meeting is re-arranged and a new date confirmed within 4 weeks of the cancelled meeting/event, the cancellation charged will be waived ** If the meeting is re- arranged and a new date confirmed within 2 weeks of the cancelled meeting/event, the cancellation charged will be waived For cancellations of larger conferences and functions (26 delegates or more) made between 6 months and 12 weeks before the event, a charge of 50% of the estimated total in respect of room hire and pre-booked food and beverages will be made. 75% for all cancellations between 12 weeks and 1 month and 90% for all cancellations made less than 1 month before the date of the meeting/event. 7. In the case where inclusive delegate rates or similar tariffs have been quoted based on the client’s expected numbers, and the number significantly reduces, an additional charge may be made to reflect the loss of profit 8. Guaranteed minimum number of covers to be confirmed no later than 48 hours prior to the events. These numbers then automatically become the minimum chargeable, or 90% of the original number given, whichever is larger. This figure may be increased prior to the event by up to 10% on giving three working days notice, and in any event, every endeavour will be made to meet the precise requirements under all circumstances 9. Prices quoted are inclusive of VAT @ 17.5% at the time of booking and are subject to alteration should the VAT charge. 10. You will be liable for any damage caused to any part of the hotel premises or equipment by any person invited by you or on your behalf. 11. The hotel will not accept liability in respect of any loss or damage to articles brought into the hotel.